Last updated: 20 May 2026
This Privacy Notice explains how Alex Stewart International Pty Ltd handles information submitted through the Document Management System at dms.alexstewart.com.au.
The Document Management System is a business portal used to support verification orders, inspection arrangements, document submission, reporting, and related administrative work. Access is limited to authorised users involved in those business processes.
We may collect business contact details, company details, verification order references, shipment and inspection information, uploaded documents, photographs, reports, correspondence, and system records such as timestamps, status updates, and user activity needed to operate the portal.
We use information to provide and administer the portal, process verification orders, arrange and record inspections, communicate with relevant parties, prepare and review documents, maintain business records, support compliance obligations, and protect the security and integrity of the system.
We may share information with Alex Stewart personnel, inspectors, service providers, customers, partners, or other parties where necessary for the relevant verification, inspection, documentation, compliance, or support process. We do not sell personal information.
We apply reasonable technical and organisational measures designed to protect information against unauthorised access, loss, misuse, alteration, or disclosure. Users are responsible for keeping their access details confidential and using the portal only for authorised business purposes.
We retain information for as long as required for operational, legal, regulatory, audit, recordkeeping, and dispute resolution purposes. Retention periods may vary depending on the nature of the information and the relevant business or legal requirement.
If you have any questions about this Privacy Notice or how information is handled in the Document Management System, please contact Alex Stewart International Pty Ltd through the contact form.